• When traveling outside the US, if possible, use a credit card to pay for expenses. Use of a credit card reduces the amount of cash that you must carry and generally provides the best exchange rate.
  • To reduce the amount of cash you must carry, you may pay for airfare, conference registrations, hotel and car rental through a travel agency or online service with a P-card. See University Policy 05-02-12, Procurement Card for more information.
  • In order to reduce the amount of personal funds used on extended University business trips, you may obtain a travel advance for the number of anticipated travel days times the per diem for your destination.
  • For extended trips, you may seek reimbursement remotely any time after expenses have been incurred via the PRISM online T&B system (iExpense). The funds will be direct-deposited to your personal bank account.
  • If you need a cash option (i.e. access to cash during your trip), consider transferring departmental funds into your personal bank account so that you can withdraw cash as needed during your trip. Allow three to four days to process the transfer; withdrawal fees apply – see instructions.


For more information on cash management tips or to answer any questions, please contact the following: